Individual users in a SharePoint 2010 environment can create a My Site and begin the process of social networking across the Enterprise. Within this framework of social networking, a tangible business use can occur as users collaborate with other team members, locate individuals with skills required for projects, centrally organize their own information and share information with other users.
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There is a debate brewing in the world of SharePoint Enterprise Records Management (ERM) between whether a preferred approach is In-Place Records Management or the use of a Records Archive. While I weigh heavily towards an “Archivist” approach with a central Records Center (based on my security/usability viewpoints), there is a time and place for using In-Place Records.
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SharePoint 2010 has several built-in site templates which may meet you requirements. The chart below is a list of the available site templates and their intended purposes. Keep in mind that any of these core templates can be customized and re-templated!
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Content types and site columns are the foundational elements of SharePoint, but they often get misused. Whether it’s creating too many content types, not enough, or recreating site columns that are already available out of the box, it is critical to remember some key aspects when instituting and managing these items:
Content Types
Content types are a core organizational feature of SharePoint 2010. They are designed to give users the ability to organize SharePoint content in a centralized and meaningful manner. Site columns (metadata) can be encapsulated within a content type to allow for reusable structure or independently added to sites and lists.
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The Content Management Interoperability Services (CMIS) Connector for SharePoint has been released. The CMIS connector allows “SharePoint to interoperate with other ECM repositories through the CMIS Consumer Web Part”. More information about this tool and how to leverage it can be found at:
http://blogs.msdn.com/b/ecm/archive/2010/07/16/announcing-the-release-of-the-cmis-connector-for-sharepoint.aspx
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Have you ever needed to share content, such as a list or document library, across SharePoint sites but found that the Content Query Web Part does not quite meet you requirements (such as offering filterable columns)? The answer to your quandary may be a global Web Part. This can be created using SharePoint Designer 2010 and the steps below:
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One of the most powerful features within SharePoint 2010 for document management is the Content Organizer. This feature allows for the automatic routing of documents to different libraries and folders within those libraries based on pre-defined rules.
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As the world becomes smaller through the power of globalized communications, the need to communicate across different languages becomes more critical. SharePoint 2010 recognizes the need to display information across languages in order to provide the best possible user experience. One of my favorite sites which leverages multilingual support is Ferrari.com.
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Imagine this situation – Its 8:37 a.m. and you are traveling from Madison to Chicago when someone bumps your arm and your laptop smashes to the ground… rendering it inoperable.
You have to edit documents and create new ones for a meeting at 3 p.m. so what do you do?
This is where SharePoint Office Web Applications come to the rescue.
Luckily, your organization uses SharePoint 2010 so all of your documents are centrally managed and easy to locate within your SharePoint site. So as soon as you land in Chicago, you locate the closest internet café, log into SharePoint and open Word from the browser to start editing documents. The Word Web Application is lightweight, yet robust enough to manage your document creation and editing needs.
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There may be instances in which data *gasp* resides outside of SharePoint, but still within the scope of the enterprise’s operations, and you will want to incorporate this data into the SharePoint platform. As an example, you may have a database of all your sales opportunities in Chicago, Milwaukee, and Madison but would like to have this data available on your “Sales Team Site” within SharePoint.
SharePoint Enterprise Content Management (ECM) is just that… the management of the Enterprise’s content. The question then becomes how to interact with information in databases outside of SharePoint, but manage the content within SharePoint. The solution is through the use of External Content Types and External Lists.
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